PRIVACY POLICY
PRIVACY POLICY
We are committed to protecting and respecting your privacy. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting www.poly.am (our site) you are accepting and consenting to the practices described in this policy.
In this privacy policy, the terms “we” or “Poly Artists” refer to Poly Artists Limited of 51 Clarkegrove Road, Sheffield, S10 2NH, and we are the data controller for the purposes of UK data protection laws.
The data we collect about you and how it is collected:
We may collect, use, store and transfer different kinds of personal data about you, including:
· Identity Data such as your name, title, date of birth, gender, job title and your employer
· Contact Data such as your home and work addresses, personal and work email addresses and personal and work telephone numbers
· Document Data such as copies of your passport, driving licence, utility bills, etc
· Third Party Data namely Identity Data, Contact Data and Document Data relating to your family members, business colleagues and other contacts
· Financial Data such as bank account and payment card details
· Transaction Data including details about payments to and from you, and other details of services you purchase from us
· Technical Data including IP addresses, your log-in data, browser type and version, time-zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access our website
· Profile Data such as your username, password, purchases or orders made by you, your interests, preferences, feedback and survey responses
· Usage Data including information about how you use our website and services, and
· Marketing Data such as your preferences in receiving marketing from us and our third parties, and your communication preferences.
You may give us information about you by filling in forms on our site or by corresponding with us by phone, email or otherwise. This includes information you provide when you subscribe to our newsletters, participate with our social media functions and when you report a problem with our site.
Information we collect about you:
We also work with third parties (including, for example, business partners) and may receive information about you from them. We may receive information about you if you use other services we provide, for instance, any information collected about you from third party sites will be governed by their privacy policies and you should read their terms carefully before accessing this content. Poly Artists has no influence over the data provided to it by third parties.
Purposes for which we use your personal data:
We may use your personal data for a number of different purposes. For each purpose, we are required to confirm the legal basis that allows us to use your information, as follows:
We are committed to protecting and respecting your privacy. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting www.poly.am (our site) you are accepting and consenting to the practices described in this policy.
In this privacy policy, the terms “we” or “Poly Artists” refer to Poly Artists Limited of 51 Clarkegrove Road, Sheffield, S10 2NH, and we are the data controller for the purposes of UK data protection laws.
The data we collect about you and how it is collected:
We may collect, use, store and transfer different kinds of personal data about you, including:
· Identity Data such as your name, title, date of birth, gender, job title and your employer
· Contact Data such as your home and work addresses, personal and work email addresses and personal and work telephone numbers
· Document Data such as copies of your passport, driving licence, utility bills, etc
· Third Party Data namely Identity Data, Contact Data and Document Data relating to your family members, business colleagues and other contacts
· Financial Data such as bank account and payment card details
· Transaction Data including details about payments to and from you, and other details of services you purchase from us
· Technical Data including IP addresses, your log-in data, browser type and version, time-zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access our website
· Profile Data such as your username, password, purchases or orders made by you, your interests, preferences, feedback and survey responses
· Usage Data including information about how you use our website and services, and
· Marketing Data such as your preferences in receiving marketing from us and our third parties, and your communication preferences.
You may give us information about you by filling in forms on our site or by corresponding with us by phone, email or otherwise. This includes information you provide when you subscribe to our newsletters, participate with our social media functions and when you report a problem with our site.
Information we collect about you:
We also work with third parties (including, for example, business partners) and may receive information about you from them. We may receive information about you if you use other services we provide, for instance, any information collected about you from third party sites will be governed by their privacy policies and you should read their terms carefully before accessing this content. Poly Artists has no influence over the data provided to it by third parties.
Purposes for which we use your personal data:
We may use your personal data for a number of different purposes. For each purpose, we are required to confirm the legal basis that allows us to use your information, as follows:
We will only use your personal information for the purpose(s) for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal information without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
It is also a contractual requirement for you to provide us with certain information. If you do not provide us with that information, we may be unable to provide you with the full range of our services and advice.
Disclosure of Information:
We may share your information with selected third parties including:
· Business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you.
· Analytics and search engine providers that assist us in the improvement and optimisation of our site.
· Credit reference agencies for the purpose of assessing your credit score where this is a condition of us entering into a contract with you.
We may disclose your personal information to third parties:
· In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
· If Poly Artists or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.
· If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property, or safety of Poly Artists, our clients, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
Where we store your personal data:
Some of the data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”), for example, to Google and other cloud providers, and any foreign artists, promoters and events that we work with. We will let you know when we engage any third parties outside the EEA. If you are concerned about the levels of data security in those countries, please let us know and we will endeavour to advise what steps will be taken to protect your data when stored overseas.
All information you provide to us is stored on G-Suite, and laptops.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Requests for further information and customer satisfaction
Where you confirm you would like to receive further information or contact Poly Artists (for example, buy submitting your information through the contact forms on the website), Poly Artists, our associated companies, partner organisations and third parties will only contact you if you have opted in to receive information and further contact from the company or its representatives.
Accordingly, representatives of Poly Artists or those acting on its behalf may, from time to time, contact you and ask for comments on the services provided by Poly Artists. In addition, third parties who work with us may contact you with information, services, updates and other issues we believe may be of interest to you.
You may opt out of receiving these communications at any time, following the steps described below in the "Your rights" section.
Retention Period:
We will retain your data for the period necessary to fulfill the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by applicable law. You can request deletion of your personal data at any time (see the section below on your right to erasure).
Your Rights:
You have the right to ask us not to process your personal data for marketing purposes. We will inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at hello@poly.am.
Access to personal data we hold about you
You may have the right to access the data we process about you. Please note that any request to access or obtain copies of your personal data must be made in writing (e.g., email or by post) and we may, depending on the applicable law, be entitled to charge a nominal fee to cover some of our administration costs. We may also ask you to verify your identity and to provide further details about your request. Please contact us at hello@poly.am.
Right to rectification
We will use all reasonable endeavours to ensure the accuracy of the personal data we retain about you. It is your responsibility to ensure that you submit true, accurate and complete information to us. You have the ability to change certain information online (such as Title, First name, Last name, [organisation name], and your subscription preferences. We may from time to time send you an email update to remind you to tell us about any updates or changes to your personal data. You have the right to request that any inaccurate personal data held by or on behalf of us is corrected and any incomplete information is completed by contacting us at hello@poly.am.
Right to erasure
You have the right to request that we delete personal data that we hold about you. If you would like us to erase the personal data that we hold about you, please contact us at hello@poly.am.
Right to restrict processing
You have the right to restrict us from processing your personal data, by contacting us at hello@poly.am where: (1) you believe that the personal data held by us about you is not accurate, until we can verify the accuracy of such personal data; (2) you believe that the processing of your Personal Information is unlawful; (3) you believe that we no longer have any reason to process your personal data, except for the purposes of establishing, exercising or defending legal claims, or for complying with retention obligations e.g. under tax, commercial and employment law; and (4) you object to the processing as described in in the paragraph below, unless and until we can establish that we have legitimate grounds to continue processing your personal data.
Right to object to processing
If you would like us to stop processing your personal data, you can request by contacting us at hello@poly.am.
To unsubscribe from a marketing email you can either click on the unsubscribe link in the email or, send an email to at hello@poly.am with "UNSUBSCRIBE" in the subject line.
Right to data portability
You may have the right to receive your personal data in a format that would enable you to transmit such personal data to another company. You can request this by contacting us at hello@poly.am
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
Changes to our Privacy Policy:
This privacy policy was updated on 25 May 2018. Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by email. Please check back frequently to see any updates or changes to our privacy policy.
Contact:
Questions, comments and requests regarding this privacy policy can be addressed to hello@poly.am
Please note that we may process your personal information without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
It is also a contractual requirement for you to provide us with certain information. If you do not provide us with that information, we may be unable to provide you with the full range of our services and advice.
Disclosure of Information:
We may share your information with selected third parties including:
· Business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you.
· Analytics and search engine providers that assist us in the improvement and optimisation of our site.
· Credit reference agencies for the purpose of assessing your credit score where this is a condition of us entering into a contract with you.
We may disclose your personal information to third parties:
· In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
· If Poly Artists or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.
· If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property, or safety of Poly Artists, our clients, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
Where we store your personal data:
Some of the data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”), for example, to Google and other cloud providers, and any foreign artists, promoters and events that we work with. We will let you know when we engage any third parties outside the EEA. If you are concerned about the levels of data security in those countries, please let us know and we will endeavour to advise what steps will be taken to protect your data when stored overseas.
All information you provide to us is stored on G-Suite, and laptops.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Requests for further information and customer satisfaction
Where you confirm you would like to receive further information or contact Poly Artists (for example, buy submitting your information through the contact forms on the website), Poly Artists, our associated companies, partner organisations and third parties will only contact you if you have opted in to receive information and further contact from the company or its representatives.
Accordingly, representatives of Poly Artists or those acting on its behalf may, from time to time, contact you and ask for comments on the services provided by Poly Artists. In addition, third parties who work with us may contact you with information, services, updates and other issues we believe may be of interest to you.
You may opt out of receiving these communications at any time, following the steps described below in the "Your rights" section.
Retention Period:
We will retain your data for the period necessary to fulfill the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by applicable law. You can request deletion of your personal data at any time (see the section below on your right to erasure).
Your Rights:
You have the right to ask us not to process your personal data for marketing purposes. We will inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at hello@poly.am.
Access to personal data we hold about you
You may have the right to access the data we process about you. Please note that any request to access or obtain copies of your personal data must be made in writing (e.g., email or by post) and we may, depending on the applicable law, be entitled to charge a nominal fee to cover some of our administration costs. We may also ask you to verify your identity and to provide further details about your request. Please contact us at hello@poly.am.
Right to rectification
We will use all reasonable endeavours to ensure the accuracy of the personal data we retain about you. It is your responsibility to ensure that you submit true, accurate and complete information to us. You have the ability to change certain information online (such as Title, First name, Last name, [organisation name], and your subscription preferences. We may from time to time send you an email update to remind you to tell us about any updates or changes to your personal data. You have the right to request that any inaccurate personal data held by or on behalf of us is corrected and any incomplete information is completed by contacting us at hello@poly.am.
Right to erasure
You have the right to request that we delete personal data that we hold about you. If you would like us to erase the personal data that we hold about you, please contact us at hello@poly.am.
Right to restrict processing
You have the right to restrict us from processing your personal data, by contacting us at hello@poly.am where: (1) you believe that the personal data held by us about you is not accurate, until we can verify the accuracy of such personal data; (2) you believe that the processing of your Personal Information is unlawful; (3) you believe that we no longer have any reason to process your personal data, except for the purposes of establishing, exercising or defending legal claims, or for complying with retention obligations e.g. under tax, commercial and employment law; and (4) you object to the processing as described in in the paragraph below, unless and until we can establish that we have legitimate grounds to continue processing your personal data.
Right to object to processing
If you would like us to stop processing your personal data, you can request by contacting us at hello@poly.am.
To unsubscribe from a marketing email you can either click on the unsubscribe link in the email or, send an email to at hello@poly.am with "UNSUBSCRIBE" in the subject line.
Right to data portability
You may have the right to receive your personal data in a format that would enable you to transmit such personal data to another company. You can request this by contacting us at hello@poly.am
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
Changes to our Privacy Policy:
This privacy policy was updated on 25 May 2018. Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by email. Please check back frequently to see any updates or changes to our privacy policy.
Contact:
Questions, comments and requests regarding this privacy policy can be addressed to hello@poly.am